Notes

Outline

Introduction HDS, Inc. provides a superior mix of integrated housing management software modules and services for Public Housing Authorities and Tribally Designated Housing Entities

Housing Programs Supported Low Rent Section 8 Vouchers Section 8 New Construction Section 8 Mod Rehab Mutual Help Turnkey III Tax Credit Mortgage Loan Rural Development Family Self Sufficiency

HDS Quality Services Data conversion and reconciliation Tailored configuration On-site installation and training Customization Responsive and personal support MTCS and TRACS processing

Benefits Management is enhanced with consistency of operations and efficiency Easily generate up to the minute reports Stay current with regulations Accuracy of data Cost effective New personnel become effective more quickly

Introducing HDSWin New Windows-based generation of our HDS software Integration with Microsoft Word True 32-bit Enhanced reporting On line help

Integration of Modules

Security Features Three levels Access to Housing Authority Access to module within Housing Authority Access to individual menus within a module Housing programs can be setup independent of one another to enhance security Logoff one housing program and logon to another housing program without having to exit

Mail Merge Features Integration with Microsoft Word enables you to create your own documents to work with HDSWin Examples of mail merge documents Waiting list update letters Notification of change in monthly payment Scheduling of appointments Late fee notices Delinquency notices Work order charges Many others…

Waiting List Features Unlimited number of waiting lists Assign applicant to any combination of waiting lists Automatic notification if an applicant was a prior tenant User defined preferences and point system

Waiting List Features (cont.) Waiting list update letters Track dates and reasons for applicant refusing a unit Sort waiting lists by date of application or preferences Track date and reason for applicant being removed from the waiting list

Payment Calculation Features Customized formulas for each program type Move-ins Annual & interim recertifications Move-outs Transfers Prorates on move-ins and move-outs Undo feature

Calculation Documents HUD-50058 HUD-50059 Tenant and landlord addendums Section 8 contract Calculation worksheets Many others . . .

Verification Letters Features Print letters, envelopes, and labels Filtered address database for fast retrieval Records which letters were sent Users can create new verification letters or clone existing letters for a faster start Letters can be edited before printing Merge information for any family member

Tenant Accounting Features Recurring monthly charges (rent, admin fee, loans, etc.) Repayment agreements Other fixed recurring charges (A/C, freezer, cable tv, etc.) Cash receipting Fast and easy processing of payroll deductions

Tenant Accounting Features (cont.) Assess late fees Monthly billing statements Amortization schedules Payoff statements Track how close each unit is to payoff Track the stages of conveying title

Tenant Accounting Features (cont.) Interest allocation calculates interest on equity and applies it to the accounts Detailed receivables reporting Adjustments entry with user definable adjustment codes and descriptions Track collection loss accounts Tenant history

Section 8 Features Easily maintain and track vouchers and certificates Rent reasonableness Housing Quality Standards inspections Prints HAP and utility reimbursement checks Put checks on hold Create adjustments to payments Print 1099’s

Work Order Features Classify work orders by type, priority, and emergency or non-emergency Documents work requested and performed Work orders can be created for housing units or any other item you define Track labor, materials, and vendor costs

Work Order Features (cont.) Post part or all of the work order costs to a tenant’s account from within work order View list of work orders done for a particular tenant or unit Tracks data for PHAS Indicator #4

Tenant Accounting Reports Cash receipts summary Cash receipts register Adjustment slip register Fixed charges report Monthly statement of operations Tenant ledger Collection loss report Vacancy report Tenant accounts receivable report

Tenant Accounting Reports (cont.) Repayment register Accounts receivable aging Daily deposit report Monthly deposit register Cash drawer reconciliation Late fee report Amortization schedules Payoff statements

Tenant Accounting Reports (cont.) Interest allocation report Conveyance eligibility Conveyance tracking Security deposits Accounts receivable balance due Accounts receivable credit register Tenant ledger history

Section 8 Reports Voucher status report Landlord/Tenant payment report Housing assistance payments (HAP) report Utility reimbursement payments report HAP register HAP averages HAP monthly statement of operations

Section 8 Reports (cont.) HAP ledger HAP under contract HAP history Program utilization report (HUD-52683) Landlord/Unit report 1099 summary and detail reports 1099’s

Applicant Management Reports Quick rent calc Waiting list Waiting list update Waiting list statistics Recertification report Activity report Rent roll

Applicant Management Reports (cont.) Phone listing Vacancy report Fiscal year move-in summary MTCS transaction report TRACS transaction report Notepad report Demographics report

Summary HDS provides excellent integrated software for the subsidized housing industry and backs it up with quality services to provide our clients with the necessary tools to effectively manage their housing authority For more information or a customized quote call (608) 786-2366